Department: Internal Communications Team
Target Start Date: 08 July 2026
Duration: 18 Days (To be delivered flexibly over a 4–6 week period)
Hours per day: 7 hours
Reason for Hire: One-Off Event / Targeted Digital Sprint Project

💰 Financials & Pay Rates

PAYE Rate: £144.55 per day

📍 Location & Work Pattern

Address: Royal Holloway, Egham, Surrey, TW20 0EX
Work Pattern: Highly remote-based. The vast majority of the work will be delivered from home, with occasional ad-hoc requests to attend the Egham campus if required.

🎯 Project Scope & Purpose

The objective of this assignment is to deliver a rapid, highly structured clean-up and rationalization of the University’s student intranet.

The incoming professional will work independently to assess the current intranet landscape, collaborate across Internal Communications and IT Services, and coordinate the swift archiving or updating of redundant data to improve digital accessibility and user experience.

🔑 Key Responsibilities

1. Project Planning, Audit & Implementation

Develop and execute a short-term project roadmap to review existing pages, identifying text duplication, outdated materials, and content gaps.
Coordinate the formal archiving, updating, or deletion of redundant assets in line with university governance.
Perform hands-on updates directly within the University’s CMS (Contensis), maintaining precise documentation of all decisions and actions taken.
Ensure all content adjustments comply with corporate brand guidelines and digital accessibility/usability standards.

2. Stakeholder Engagement & Collaboration

Liaise directly with decentralized content owners across the University to validate information accuracy and confirm ownership.
Provide clear guidance and constructive challenge to stakeholders to speed up decision-making loops.
Build productive working dynamics quickly across a varied group of academic and professional services teams.

3. Project Closure & Reporting

Maintain accurate tracking of project progress and provide routine updates to key stakeholders.
Compile and submit a detailed formal report at the conclusion of the contract, outlining completed deliverables, organizational lessons learned, and recommended next steps.

🎓 Experience, Skills, and Criteria Required

CMS Expertise (Essential): Significant, expert-level user experience working within digital Content Management Systems. Direct experience with Contensis CMS is highly desirable.
Project Delivery Track Record (Essential): Proven hands-on background leading web content audits, large-scale clean-ups, or content migration projects.
Organizational Complexity (Essential): Prior experience navigating a higher education institution or a similarly large, layered organization.
Skills & Autonomy: Strong short-term project management and prioritization skills (a formal qualification like PRINCE2 is preferred). Must be comfortable operating as a self-starter with minimal day-to-day supervision.
Communication & Influence: Confident stakeholder management and influencing skills, paired with a high attention to detail when dealing with high volumes of data.
Corporate Values: Alignment with the University’s core values of being Respectful, Innovative, Open, and Daring, promoting equity and inclusion across all professional interactions.